Calendar & scheduling
See your calendar beside your actions, subscribe to published calendars, and book a meeting with workspace members at a time that suits everyone
The calendar shows your connected calendars and feeds by week or day, with your scheduled meetings on it, and the same events appear in the right-hand rail of Today. From it (or from the Meetings page) you can schedule a meeting with workspace members: Exponential finds times inside everyone's working hours and sends real calendar invites. A scheduled meeting is a future booking; once it happens and is recorded it becomes a meeting.
Where to find it
Calendar. It is not in the sidebar; Today's rail links to it, and the bottom bar on a phone has a Calendar tab. Calendar connections live on Settings → Integrations.
How to read it
- Week and Day views; Today, Previous and Next to move; a month picker on the right.
- Events come from every connected calendar and feed. Refresh events pulls the latest; feeds also refresh themselves every 15 minutes.
- Click an event for its details, including which calendar and account it is on; Google and Outlook events also link out to the provider. On a calendar you can edit there is Delete, which removes the event from that calendar itself (only that occurrence, if it repeats). If you organized the event, that cancels it for the guests: for a Google event you choose whether they are emailed, and Outlook emails them itself. If you were invited, it only comes off your own calendar. Feed events are read-only, and a scheduled meeting is cancelled from Schedule meeting instead.
- Under Calendars you see what is connected, with Disconnect calendar for each, and can Add Outlook or Add calendar feed.
How to connect a calendar
- Calendar feeds work with any calendar that can publish an ICS address, Outlook included, and need no account link: click Add calendar feed, paste the published address, and events appear within 15 minutes.
- Google Calendar is in early access while Google's verification completes; request access from Settings → Integrations.
- Outlook connects from the calendar's Add Outlook button where the installation has it configured.
How to schedule a meeting
- Click Schedule meeting (on the calendar or the Meetings page).
- Choose the Workspace, the Attendees (workspace members) and a Duration.
- Click Find times. Suggestions fall inside every attendee's working hours (set under Settings → Profile); tick Include times outside working hours to widen the search, which still stays between 07:00 and 20:00 on each attendee's own clock.
- Pick a time and click Schedule & send invites.
Every attendee receives an iCalendar invite by email, so the meeting lands in whatever calendar they use.
To move a meeting, cancel it and book again; the cancellation goes out as a calendar update to the same invite.
How it connects
- Today — the day's events sit beside the day's actions: Inbox & Today.
- Meetings — recorded meetings, which are the other thing called a meeting: Meetings.
- Ceremonies — an occurrence can link to a scheduled meeting: Ceremonies.
- Integrations — where Google Calendar access is requested and feeds are managed: Integrations.
- Profile — your working hours and time zone drive the suggestions: Your settings.
FAQ
Why are there no times before 07:00 or after 20:00? That window is fixed, judged on each attendee's local time, even with the working-hours box unticked.
Can I invite someone outside the workspace? Not yet. Attendees are workspace members; add a guest to the workspace first.
My feed's events are stale. Feeds refresh every 15 minutes; Refresh events forces it. If nothing changes, the published address may have been regenerated on the other side.