Inbox & Today

Overview

The Inbox and Today views are your daily command center. Inbox captures unprocessed tasks while Today shows what needs attention right now.

Inbox

The Inbox contains all actions without an assigned project. Think of it as your capture zone for thoughts, ideas, and tasks that need processing.

When to Use Inbox

• Quick capture of ideas
• Tasks from external sources
• Items needing project assignment
• Temporary holding area

Processing Inbox

The goal is to keep Inbox empty through regular processing:

1. Review each item: Does this need to be done?
2. Assign a project: Where does this work belong?
3. Set a due date: When should it be done?
4. Set priority: How important is it?
5. Or delete: Is it actually needed?

Inbox Zero

Aim for Inbox Zero through:

• Daily inbox processing
• Quick project assignment
• Deleting unnecessary items
• Converting to reference notes

Inbox Sources

Actions arrive in Inbox from:

Today View

Today shows actions due today plus overdue items requiring attention.

Today's Tasks

Actions with a due date of today:

• Sorted by priority
• Checkbox for completion
• Quick edit available

Overdue Section

Actions past their due date appear in a collapsible accordion:

• Highlighted for attention
• Bulk reschedule available
• Review and update dates

Today Operations

Mark Complete: Click the checkbox to complete an action.

Reschedule: Move to a future date:

1. Select the action
2. Click reschedule
3. Choose new date
4. Confirm change

Bulk Actions:

• Select multiple items
• Reschedule all to same date
• Delete selected items

Daily Workflow

Morning Routine

1. Open Today view
2. Review today's tasks
3. Check Overdue section
4. Reschedule or complete overdue items
5. Prioritize today's work

During the Day

1. Work through priorities in order
2. Mark tasks complete as you finish
3. Add new tasks to Inbox
4. Move urgent items to Today

Evening Routine

1. Process any items in Inbox
2. Review incomplete tasks
3. Reschedule to tomorrow if needed
4. Set up tomorrow's priorities

Upcoming Views

Beyond Today, view future tasks:

Tomorrow

Tasks due the next day:

• Plan ahead
• Adjust if overloaded
• Balance workload

This Week

Tasks due within the current week:

• Weekly overview
• Identify busy days
• Rebalance as needed

This Month

Tasks due within the current month:

• Monthly perspective
• Track commitments
• Plan capacity

Focus Strategies

Time Blocking

Use Today view with time blocking:

1. Review Today's tasks
2. Estimate time for each
3. Block calendar time
4. Work through blocks

Priority Focus

Work priorities in order:

1. 1st-5th Priority items first
2. Quick tasks between priorities
3. Scheduled items at designated times
4. Someday Maybe for free time

Batch Processing

Group similar tasks:

• Process all emails together
• Make all calls in one block
• Review all documents sequentially

Bulk Operations

Select Multiple

Click checkbox on multiple items to select.

Available Operations

Reschedule Options

Quick reschedule to:

• Tomorrow
• Next week
• Specific date

Integration with Other Features

Projects

• Assign Inbox items to projects
• Filter Today by project
• See project context on tasks

Outcomes

• Link actions to daily outcomes
• Track outcome-related tasks
• Review during daily planning

Routines

• Process Inbox during startup routine
• Review Today in morning routine
• Clear completed in wind-down

Best Practices

Inbox Management

• Process inbox daily (minimum)
• Don't let items linger
• Use projects as destinations
• Quick capture everything

Today Planning

• Keep Today list realistic
• 3-5 major items maximum
• Include buffer time
• Review before starting

Overdue Handling

• Don't ignore overdue items
• Reschedule immediately
• Evaluate if still relevant
• Delete if no longer needed

Date Discipline

• Only use dates for real deadlines
• Avoid artificial urgency
• Use priorities for importance
• Reschedule thoughtfully